Master Scheduler

LH-07395

6 months

Manager - EL1 equivalent

The Department of Infrastructure, Transport, Regional Development, Communications, Sport and the Arts is establishing an integrated portfolio schedule across its Information Technology and Data Division, and needs a Master Scheduler to build and run it. Sitting in the Digital Delivery Support Office, you'll consolidate project and program schedules into a portfolio-level view that supports planning, prioritisation and delivery oversight, and provide expert scheduling, planning and portfolio management support across the Division's digital and technology initiatives. You'll facilitate planning workshops with project and program teams, set the Division's scheduling standards and methodologies, run schedule assurance against the Department's Program and Project Management Framework, and brief senior leaders on schedule performance, risks and critical dependencies. It's a role for someone who can bring order to a complex delivery portfolio and give executives a single, reliable picture of where everything stands.

• Develop, maintain and continuously improve an integrated master schedule across the Division's project and program portfolio • Consolidate project and program schedules into a portfolio-level view that supports planning, prioritisation and delivery oversight • Facilitate planning and scheduling workshops with project and program teams throughout the project lifecycle • Ensure schedules accurately reflect deliverables, milestones, dependencies, assumptions and critical path activities • Establish scheduling standards, methodologies and best practices • Conduct schedule assurance activities aligned to the Department's Program and Project Management Framework • Produce portfolio-level reports, dashboards and executive briefings on schedule performance, delivery status, milestones, risks, issues and critical dependencies • Support data integrity in approved Agency systems, including the Program and Project Management Reporting Tool • Provide expert advice to project teams, senior leaders and business stakeholders on scheduling, planning, resource constraints, dependency management and portfolio delivery risks

Onsite, based in Canberra. You are expected to work onsite as required to support workshops, stakeholder engagement and portfolio governance activities, with options for flexible work arrangements by agreement with the Department.

1. Integrated master scheduling (30%) Demonstrated capability in developing, maintaining and assuring integrated master schedules across complex ICT, digital transformation or portfolio delivery environments, including milestones, dependencies, assumptions and critical path activities. 2. Portfolio-level schedule consolidation (25%) Demonstrated experience consolidating project and program schedules into a portfolio-level view that supports planning, prioritisation, delivery oversight, dependency management and executive decision-making. 3. Reporting and executive briefings (20%) Ability to produce clear, accurate and timely portfolio-level reports, dashboards and executive briefings on schedule performance, delivery status, milestones, risks, issues and critical dependencies. 4. Stakeholder engagement and facilitation (15%) Demonstrated ability to work effectively with project teams, senior leaders and business stakeholders, including facilitating planning workshops and providing practical advice on scheduling, resource constraints and portfolio delivery risks. 5. Standards, methodologies and assurance (10%) Demonstrated experience applying scheduling standards, methodologies and assurance practices aligned to project, program and portfolio governance requirements.

Upload a one page pitch addressing all criteria specified. This includes responding to the Job Details, Key Responsibilities, and Essential Criteria. The pitch cannot be more than 5000 characters. The Essential Criteria are weighted (30%, 25%, 20%, 15%, 10%), so allocate your pitch accordingly: lead with your strongest, most specific evidence of building and assuring integrated master schedules and consolidating portfolio-level views. Structure your pitch using the STAR format (Situation, Task, Action, Result): choose recent, specific programs and walk through the situation, what you were responsible for, the actions you took and the measurable results you delivered. Sell your capability rather than listing duties. If you have worked at the Department of Infrastructure, Transport, Regional Development, Communications, Sport and the Arts before, include the details of that engagement: the branch and division you worked in, plus relevant information such as your role and the dates of the engagement.